Regional Facilities Manager - 6 Month FTC

Our client, one of the UK's largest residential Landlords, is seeking an experienced Facilities Manager to support in the management of their portfolio in the South East.

Role Profile:

• Provide facilities and project management experience with additional health and safety / environmental skills to deliver strategic and tactical support to the business, pertaining to our responsibilities to customers and requirements under existing legislation, regulations and other statutory requirements.
• Assist in managing the provision of hard and soft facilities management, refurbishment / refresh projects and monitor service providers and contractor's performance
• Work closely with the Health and Safety Team to ensure the effective delivery of facilities management operations for the complete portfolio including monitoring and implementing changes in legislation.
• Line management responsibility for appointed team members.
• Set and maintain high standards for facilities / health, safety and environmental management throughout the business
• Effectively manage appointed team members
• Assist in managing portfolio Statutory Maintenance obligations
• Monitor and control expenditure of materials/provisions and contracted services
• Ensure compliance with all contractual/statutory/mandatory undertakings associated with the delivery of comprehensive facilities management services
• Ensure property databases, such as FSI, remain up to date
• All other necessary professional management services in the interest of good estate management

Role Responsibilities:

• Set and maintain high standards for facilities / health, safety and environmental management throughout the business ensuring portfolio compliance and active management of all compliance related actions.
• Assist in the management of the entire portfolio Statutory Maintenance obligations. Including ensuring all relevant information and PPM schedules, on FSI, are set up for each building within allocated portfolio
• Create and maintain PPM, life cycle schedules and costings. Ensure all documentation is stored and CAFM systems kept up to date.
• Forecasting annual expenditures on enhancement, proactive and reactive maintenance.
• Monitor and control expenditure of materials/provisions.
• Monitor and control expenditure on contracted services.
• Ensure compliance with all contractual/statutory/mandatory undertakings associated with the delivery of comprehensive facilities management services.
• Ensure compliance with all relevant HMO initiatives
• Ensure the facilities management service (in particular site support services) achieves a level of quality acceptable to the users of the service within the delegated financial constraints.
• Inspect and approve the quality of external contracted works.
• Compile reports and costing for emergency and reactive repairs.
• Ensure compliance to all risk management and health & safety procedures.
• Undertake regular management inspections of properties and onsite record keeping, ensuring all necessary works/actions are instructed.
• Monitoring contractor's performance and quality of completed works on large scale refurbishment projects.
• Reviewing spend trends across the regions on energy, maintenance (reactive and planned), breakdowns and purchasing - CAFM Supported.
• To orchestrate and oversee inspection, maintenance and repair of key H&S areas and associated compliance requirements for residential developments

Qualifications and Experience:

• Ideally hold a formal professional qualification in building, engineering or construction supported with a recognised qualification in Facilities Management and preferably within the field of Health, Safety and/or Environmental Management.
• Member of a recognised professional body i.e. IWFM (BIFM), MCIOB, MRICS, IFMA, IOSH or equivalent.
• Extensive experience at a senior level in Facilities Management and proven experience in the field of Health, Safety and Environmental Management and Project Management.
• Knowledge of fire safety legislation and the application of the Regulatory Reform (Fire Safety) Order 2005.
• Conversant in use and application of FM Software Systems.
• A working knowledge of legislation in regard to Houses in Multiple Occupation, The Housing Act and The Housing Health and Safety Rating Scheme
• A full driving licence and eligibility to drive in the UK is essential
• Commercial acumen and communication skills, both verbally and with written reports
• Strong negotiation skills
• Excellent ability to problem solve and multi task
• Self-motivated, self-starter with ability to influence others at all levels
• Adaptable, flexible and innovative
• Dynamic, professional, flexible and resilient
• A strong commercial ability with a hands-on approach
• Excellent customer focused team worker able to build productive working relationships