Assistant Facilities Manager - Office Portfolio

Assistant Facilities Manager - Commercial Office Space

• Location: Across multiple sites in central London. Head Office - City of London
• Salary: £35,000 to £40,000 DOE
• Working Days: Monday to Friday - 8:30am to 5:30pm

Our Client

Our client specialises in providing quality management for an expanding portfolio of high-quality central London office buildings. They offer both traditional lease structures and 'Managed floor' offerings where the landlord provides services to the tenant. Quality and responsiveness of service are key differentiators for our client in the market. To support their growing portfolio, our client is seeking a motivated Assistant Facilities Manager to lead Facilities Management within the portfolio and oversee the management of a mobile handyman.

The Role

We are looking for an Assistant Facilities Manager who will be responsible for the day-to-day facilities management of a portfolio of high-quality central London office buildings. This role will work closely with the Head of Commercial Property Management, who will provide oversight. Key responsibilities include:

• Assisting in setting, administering, and reconciling service charge budgets.
• Assisting in setting, administering, and reconciling 'on floor' managed budgets.
• Managing health and safety (H&S) for both common areas and 'managed' office floors, including administering the H&S system, addressing risks, and conducting regular site inspections.
• Liaising with H&S consultants.
• Collaborating with the Head of Management on contract placement for services in both common areas and managed floors.
• Managing contractors.
• Conducting FM site inspections and compiling reports.
• Liaising with both Full Repairing and Insuring (FRI) and Managed tenants and resolving ad hoc Facilities Management issues.
• Managing utility operations, including working with our consultant to ensure cost-effectiveness and handling invoice coding and management.
• Assisting in the management of Planned Preventative Maintenance (PPM) works.
• Supervising our mobile handyman.

This role requires a highly motivated individual who can take ownership of all facilities management aspects of the portfolio. The Assistant Facilities Manager will report directly to the Head of Commercial Management and work closely with the Head of Operations for the Managed Portfolio.

Qualifications

• At least 3 years of experience as an Assistant Facilities / Building Manager.
• Preferred qualification from the Institution of Occupational Safety and Health (IOSH).
• Experience in managing staff or contractors.
• A team player willing to carry out the full range of Facilities Management tasks.
• A flexible mindset and a willingness to grow with the portfolio.