Office Manager/Administrator

Office Manager/Estates Administrator

My client is currently seeking an Officer Manager/Administrator to join the team at a prestigious residential development based in Basingstoke. In this role you will be providing operational support. and will be reporting to the Estate Director.

Main Duties:

• Operational support to the Estate Director, managing the inhouse maintenance workload and priorities, reviewing invoices, taking delivery of furniture, etc. answering the office phone.
• Ensuring rents are paid on time, advising the Estate Director of debtors.
• Producing reports detailing when leases are due to expire and when rent reviews are coming up.
• Ensuring that the properties are compliant e.g. organizing contractors to carry out gas safety checks, EICRs etc.
• Organizing for contractors to attend to tenanted properties to carry out repairs and maintenance.
• Overseeing the inspection, maintenance and care (both operationally and to any degree required by regulation) of key infrastructure, i.e. solar panels, the estate-wide waterpipe and sewage system, and the biomass boiler at the development.
• Project managing significant on-estate projects, such as repairs to facilities, roads, tracks and car-parks and new construction work (including within the property portfolio, and the development itself).
• Striving for professional excellence and - above all - health and safety amongst the wider team, including by advocating best practice, and where relevant arranging training and certification.
• Providing PA support to the Estate Director.

Person Specification:

• Previous experience in High End Residential Property Management for a minimum of 2 years (or other relevant experience)
• Excellent verbal and written communication skills.
• Strategic thinking to anticipate and mitigate potential challenges.