Procurement & Contracts Manager

To provide full procurement and contract review services to the company managed assets and at corporate level.

Key tasks
* Tender all site soft and hard service contracts annually or as required
* Determine and negotiate all contractor KPIs and service levels and ensure consistent standards across portfolio.
* Aim to enhance and standardise service levels across portfolio and liaise with site staff to ensure supplier KPIs are being met on site
* Review supplier contracts and address unfavourable or high-risk terms and clauses.
* Administer contracts in line with approval and sign off process for each asset and ensure relevant departments (i.e. Landlord Legal team, Group Compliance, etc) are involved at relevant stages of administration process.
* Supervise and manage all aspects of the contract procedure relating to the general operation of the assets and core services of the business.
* Identify and onboard new contractors and suppliers ensuring they meet contractor selection criteria and provide relevant documentation.
* Maintain online contract database and ensure all contract records and kept up to date.
* Work with Ops Manager and other departments to identify and negotiate national partnership/ portfolio level contracts.
* Obtain and keep all contractor documentation up to date including insurance, qualifications certification, accreditation, etc
* Establishing and managing business partnerships with contractors or other service providers and negotiate referral/commission for WOL.
* Oversee and track ancillary income from the business partnerships
* Review all new low-value contracts and ensure amenable terms
* Oversee and manage utility procurement service provider to ensure all site utility contracts are in line with market value and in-contract.
* Monitor utility billing / expenditure across portfolio.
* Assist site building managers to implement any ESG strategies agreed at board level on site and track ESG performance of portfolio
* Assist Operations Manager, Compliance Manager, Head of Systems and Managing Director with any site or reporting projects as and when required
* Provide assistance with litigation matters.
* Assist Corporate/Legal Counsel as necessary
* Evaluate and select vendors based on their information security practices
* Implement information security requirements in procurement process
* Conduct risk assessments for third party vendors to include information security

Personal Specification:

Essential
* Actively embrace and work within the Company Values.
* Experience in a procurement role
* Working knowledge of contract law.
* Knowledge of litigation procedure ideal
* Excellent critical and analytical thinking skills.
* Excellent administrative and organizational skills.
* Able to show an understanding of and commitment to good customer care.
* Able to show an understanding of and commitment to property services and managing landlord and customer relationships.
* Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents
* Strong attention to detail
* Ability to work in a varied and demanding role with appropriate supervision.
* Ability to work to strict deadlines and be organised and efficient
* Demonstrable experience and ability to use ICT packages i.e. Microsoft Word and Excel.
* Self-motivated, with high energy and enthusiasm
* Pragmatic, creative approach to problem solving, with emphasis on fast and practical solutions.
* Demonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity.
* Commitment to equality, diversity, and mutual respect; accepting differences and treating everyone fairly.
* Travelling will be required for this role.

Desirable
* Paralegal degree
* Knowledge and experience of using Qube