Customer Services Associate - Reading

PMR are working exclusively with Savills for the recruitment of a Customer Services Associate for the brand new 315 apartment Build to Rent scheme in Reading, Thames Quarter.

This role will involve providing onsite lettings and property management services to an exciting new build residential development in Reading. As well as, ensuring a high level of customer service is provided to residents at all times, all statutory H&S requirements are met and engage with residents to create a sense of community within the building.

Key Responsibilities

• Dealing with initial enquiries, booking in viewings and negotiating offers
• Agreeing leasing offers and processing these in line with Savills procedures
• Post initial let up, uploading availability details to marketing portals and updating adverts as necessary
• Completing all applicant vetting in line with Savills procedures
• Forging productive relationships with key service partners such as the estate developers, contractors and wider estate managers for the benefit of residents and seeking economies of scale for the efficient running of the building
• Organising and running tenant services via third parties and in house
• Ensuring up to date resident communication via various channels including social media
• Seeking special offers and discounts for residents from local businesses
• Creating a community feel through communication, events and innovations
• To act as first point of call for residents to report maintenance issues
• Co-ordinating all contractor appointments and defect warranty repairs, logging issues in order that required service levels are attained
• Carrying out regular inspections of communal areas and apartments
• Responsible for Health and Safety compliance coordination utilising Savills systems; liaising with the Estate and Facilities managers where required
• Organising minor works between tenancies to maintain first class presentation of apartments
• Meet and greet with all new tenants; providing Welcome Packs and new tenancy information
• Completing check in and check out reports; determining deposit returns
• Assisting the credit control team to ensure the timely payment of rents and liaising with residents to address problem cases
• Undertaking tenancy renewals, driving rental growth
• Providing regular asset performance reports and attending monthly meetings with line manager
• Driving rental growth, ensuring that rents in the building are maximised yet competitive within the local market
• Managing the building expenditure budget and ensuring value for money from suppliers, maximising the net operating income
• Establishing and delivering additional income streams where appropriate
• Creating good customer relationships with all customers (existing and prospective) by sending regular updates and communication in a professional manner.
• Formulating action plans for all ongoing customer issues until a resolution is achieved.
• Welcoming all new customers, registering new applicants on our IT system; taking enquires from prospective or existing customers and matching with them properties suitable to their needs.
• Carry out internal and external communal inspections and complete and file inspection reports for future reference.
• Ensure communal areas and neighbourhoods are clean, safe and well maintained by working with and management of the contractors, caretakers or cleaners as required.

Skills, Knowledge and Experience

• Strong customer service ethic / background
• Positive, can do attitude
• Common sense approach
• Ability to think on their feet and make considered decisions
• Outgoing, warm and friendly personality
• Organised, meticulous, tenacious
• Excellent written and spoken etiquette
• IT literate and Social media savvy
• Strong financial management skills
• ARLA/IOSH - Desirable

Working Pattern

5 over 7 days rota shifts (Mon-Sun) from 9am-6pm.