Building Manager - Chatham

PMR are seeking a customer centric Building Manager to ensure the successful launch and ongoing management of our new purpose-built residential development (192 units) in Chatham in Kent in line with our client's standards and customer experience.

Key tasks Customer service/ customer contact

* Creating good customer relationships with all customers (existing and prospective) by sending regular updates and communication in a professional manner.

* Formulating action plans for all ongoing customer issues until a resolution is achieved.

* Welcoming all new customers, registering new applicants on our IT system; taking enquires from prospective or existing customers and matching with them properties suitable to their needs.

Property Management

* Work with Procurement Manager to review soft and hard FM contracts and monitor contract performance.

* Deal with any anti-social behaviour issues as and when they arise and in line with company policy.

* Carry out internal and external communal inspections and complete and file inspection reports for future reference.

* Ensure communal areas and neighbourhoods are clean, safe and well maintained by working with and management of the contractors, caretakers or cleaners as required.

Staff Management

• Managing onsite staff (e.g. admin staff), ensuring key day-to-day tasks are completed and daily handover undertaken.
• Manage rota for onsite staff, cover any annual/sick leave where required and submitting information for payroll.
• Undertake annual performance reviews of admin staff.

New Schemes

• Attend handover, receiving keys, familiarisation tours, ensuring check list of items demonstrated is signed off and cosmetic issues are identified and documented.
• Manage defects process, reporting and recording all defects cases to ensure a satisfactory outcome for us and our customers.
• Liaise with Marketing team to keep up to date with developments on your new scheme and changes to practical completion dates, also setting rent levels.

Health & Safety

• Maintain 100% compliance for gas, electric, asbestos, FRAs, personal safety device usage, legionella testing.
• Report near misses and incidents in line with company H&S procedures.
• Ensure all voids are H&S compliant (i.e., ensure valid gas certificate, electrical safety cert, EPCs, smoke alarms).

Budget Management

• Approve invoices for all completed works to ensure contractors are paid swiftly on receipt of invoice.
• Manage day to day expenditure to ensure it is in line with opex budget and draft budgets following stabilisation of asset.
• Manage dilapidations and deposit deductions following check out inspection with assistance of lettings admin/onsite staff.
• Creating a specification for void works, establishing costs and timescales for works.

Lettings

• Check payments, rent, move in monies are received and all deposits are registered.
• Managing the lettings and offer process from end to end, including arranging and undertaking viewings and checking in appointments with customers and agents; handling multiple offers and confirming offer details to customers; and taking action on all feedback after viewing to ensure required improvements are made.
• Send completed deal sheets to Lease & Contract Coordinator and assist in customer communications during referencing and deal progression.
• Ensure property is let in a good condition (i.e. that it is clean and there are no outstanding repairs) and undertake check in inventory report
• Qualify applicants by ensuring customer conforms with right to rent requirements (checking ID in person and taking photographic proof), passing the proof to the relevant team members and starting the reference checks.
• Dealing with tenancy surrenders, goods removal and vacating customers.
• Liaise with Credit Controller to include ensuring outstanding monies are collected, notices served and updating status on CRM system and then passing on to relevant parties.
• Manage tenancy renewals, ensuring customers qualify for renewal prior to offering renewal terms and sending renewal deal sheets to leasing manager.
• Update Digital Marketing Manager on voids list.
• Provide brief monthly report on activity on site.

Essential Skills

* Proven experience within a Customer-focused, PRS or hospitality environment.

Desirable

* IRPM, ARLA qualification or equivalent or working towards

Working hours

40 hours per week: 9.00 a.m. to 6.00 p.m. Monday, Tuesday, Thursday and Fridays, 12.00 p.m. to 7.00 p.m. on Wednesdays with a; and 10.00 a.m. to 2.00 p.m. on alternate Saturdays