Team Assistant

Verto HR provides specialist HR, training and sourcing solutions to the residential property management industry. Together with our clients, we manage the full spectrum of site staffing from a single caretaker to an expansive, multi skilled team for some of the UK's largest residential developments.

We are currently recruiting a Team Assistant to join our team. The ideal candidate will have strong administrative skills and a proactive, can-do attitude to support the wider team in day-to-day operations. They may have experience in office administration, team support, or HR and be looking to take on a varied and fast-paced role within a dynamic and growing company. This is a fantastic opportunity for someone who enjoys organisation, multitasking, and playing a key role in helping a team work efficiently and effectively.

• Salary: £27,000 - 30,000
• Work Pattern: Monday to Friday - 9am to 5.30pm (2 days WFH negotiable)
• Contract Type: One Year Fixed Term Contract - with potential to be made permanent
• Location: Oxford Circus, London

Responsibilities:

• Manage the company's training platform, ensuring all staff are enrolled onto Verto Training Academy courses and HR files are kept up to date with relevant documentation.
• Provide general administrative support to the Client Account Managers and HR team.
• Order staff uniforms and ensure accurate client chargebacks.
• Support the Operations Manager with ad hoc tasks, including conducting system audits.
• Collaborate with Client Account Managers by assisting with candidate shortlisting, welfare calls, managing holiday cover and absences, CV formatting, and attending site visits.
• Conduct exit interviews for permanent employees.
• Take accurate minutes during disciplinary, investigation, and grievance meetings.
• Collect references and verify right-to-work documents to ensure full candidate compliance.
• Cover the Client Account Managers during their annual leave, including managing employee absences, updating clients, liaising with our sister company (PMR) for temporary cover, and processing timesheets.
• Overseeing office stock and supply management, including coordinating weekly food deliveries.
• Perform additional reasonable duties as required by senior management.
• Answer incoming calls and work collaboratively with Client Account Managers and the HR department to support office functions.

Person Specification:

• Honest and reliable
• Team-player
• Works well under pressure
• Excellent communication and customer service skills
• Outstanding work ethic, time keeping and organisational skills
• Professional appearance
• Administrative experience