Estate Administrator

One of our clients is looking for a proactive and highly organised Estate Administrator to join their on-site team at a large, well-established residential development in West London.

Salary: £26,000 - £28,000 per annum
Working Hours: Monday to Friday, 08:00 - 16:00 (35 hours per week)

This is a varied and engaging role that combines office-based administration with hands-on involvement around the estate. The successful candidate will support the Development Manager and wider site team in ensuring the smooth day-to-day running of the estate and high levels of resident satisfaction.

Key Responsibilities

• Deliver administrative support to the Development Manager and Assistant Development Manager.

• Liaise with contractors and estate staff to coordinate minor works and access.

• Manage resident communications and respond to general enquiries.

• Maintain accurate databases and digital filing systems (e.g., welcome packs, purchase orders, key systems).

• Administer key fob and remote issuance and programming.

• Manage car parking correspondence and utility meter readings.

• Produce reports, newsletters, and other communications as required.

• Oversee office supplies, estate stock, and basic invoicing/clock-in records.

Requirements

• Prior experience in an administrative or estate support role.

• Excellent written communication and strong attention to detail.

• Confident multitasker who can work independently and meet deadlines.

• Competency in Microsoft Office; familiarity with Qube or similar systems is desirable (training provided).

• A positive, professional attitude and willingness to be hands-on around the estate.

Additional Information:

• This is an estate-based role that involves a mix of desk and site duties.

• Some lone working and occasional flexibility in hours may be required depending on site needs.