Senior Property Manager with Building Safety Act

Position Overview:

• Manage an allocated portfolio of buildings to include High Risk Building (HRB's buildings over 18m/7 floors)
• Management of Building Safety Act Requirements
• Developing and maintaining relationships with key clients - freeholders and RMC/RTM Directors etc
• Regular face to face reporting of performance to Directors
• Control and compliance with Health and Safety Requirements
• Service charge budgeting and management
• Contractor management
• Keeping an accessible audit trail of actions undertaken

Scope of Job:

• Diarised building inspections to assess Health and Safety compliance.
• Providing regular updates to senior team especially around exceptions from day-to-day management
• Identifying maintenance requirements.
• Undertaking full Ssection 20 process.
• Ensuring CDM 2015 procedures are followed.
• Instruction and monitoring of appointed suitably skilled contractors.
• Assessment and approval of invoices ensuring the nominal coding is consistently accurate.
• Preparation of service charge budgets and on-going monitoring to guard against overspend.
• Implementing reserve funds where necessary and maintaining adequate levels of reserves as appropriate. This may involve schedules of cyclical works / planned maintenance.
• Supporting preparation of service charge accounts and sign off.
• Organising, attending, and chairing AGM's and Directors meetings outside of normal business hours where required
• Ensuring building and other necessary insurances are suitable.
• Ability to step in and provide temporary management cover on blocks manged by other colleagues in the portfolio when on leave / sick.
• Other tasks as requested by Senior Management Team / Directors.

Building Safety Act Specific

• Working to support Principal Accountable Person (PAP) obligations in respect of fire and structural safety.
• Providing monthly reports to the PAP to give reassurance on compliance with the BSA.
• Developing Building Safety Cases and Safety Reports for each High-Risk Building.
• Proactively progressing actions generated by the safety case report.
• Undertaking the Resident Engagement Strategy and regular interactions with all residents of HRB's.
• Promptly managing outputs from Resident Engagement and requests from residents for BSA related documentation/information.
• Expanding resident engagement processes to the rest of the WRML portfolio.
• Work with Property Director to ensure BSA compliance across the portfolio.
• Monitoring changes and updates in legislation and guidance.
• Working with Property Director on progressing remediation on properties through the Building Safety Fund.

Qualifications, Skills and Experience:

• Previous experience working in Block/Estate Management for at least four years.
• Minimum A level standard or equivalent.
• IRPM or equivalent qualification.
• Health and Safety Qualification that relates to fire and or structural safety in residential property.
• Knowledge and understanding of relevant legislation.
• Knowledge and previous experience of Residential Property Repair and Construction.
• Strong Health and Safety Legislation experience and understanding.
• Understanding of leases and their implications.
• Ability to work to tight deadlines.
• Excellent time management and organisational skills.
• Intermediate level ability to use Word, Excel and Outlook.
• Car owner with a full clean driving licence- Work mileage paid- Employee responsible to ensure business use is included in their insurance.
• Flexibility around working hours and travel requirements to buildings.
• Self-motivation with ability to make and present rationale for proposed decisions.