Our client is currently seeking a Development Adminstrator to assist the Development Manager at a luxury residential building in East London.
Deal with all ad hoc general enquiries and help build the relationship between tenants, security, contractors, housekeeping team and management.
Ensure incoming and outgoing post is dealt with in the correct manner.
Ensure that the telephone is answered in a professional manner and within an appropriate ring time.
Ensure all documentation are scanned and emailed over to the relevant department and hard copies sent via Royal Mail.
To ensure contractors records and permits are administered correctly.
To liaise with the accounts team on any enquiries relating to payment of suppliers.
To control the level of stationery within budget and obtain costs savings where possible.
The invoices are to be coded, stamped, photocopied and logged on to the accounts system before passing to the accounts department for payment. Keeping shared files for the tracking of service charge.
To undertake the production of reports, letters, emails, memos, faxes, etc, as requested from the Management team.
To co-ordinate and make appointments for day-to-day and cyclical maintenance jobs in liaison with the Development Manager and/ or Property Managers.
To respond to tenant's phone calls, emails and direct contact reporting maintenance / repair issues and forward to Development Manager and / or Property Managers.
Under instructions from the Development Manager to ensure that all periodic reporting to the client, letting and managing agents is undertaken on a regular basis is in an agreed professional manner.
The development administrator is a key member of the on-site team and is responsible for assisting the Development Manager with record keeping and coordinating the administration of the upkeep of the development.
Candidates will be required to demonstrate the following:
A minimum of 5 GCSC's including Mathematics and English.
Excellent time keeping and time management skills.
Reliable, helpful and well presented.
Ability to work in a team, or alone under the direction of the Development Manager and team.
The successful candidate must be able to provide excellent references and be willing to undergo full vetting checks.